Rules and Regulations
BSB+P Communication Group Wiesbaden Germany
1. Organization and timetable of the presentation and conference
The applicant acknowledges BSB+P, hereinafter referred to as the organiser, as the contractual partner. The organiser reserves the right to change the opening date and duration of the conference contrary to the dates fixed in the original offer of participation without entitling the participant or participant to cancel the contract or to claim compensation from the organiser.
2. Registration and admission
Registration is subject to recognition of the conditions of participation and must be completed by filling in the participant’s contract upon receipt. The contract becomes legally binding when it is properly
filled in, signed and returned to the organiser. Applications or orders for particular services will only be accepted if submitted on the appropriate forms. Registrations which are made subject to certain
conditions and reservations can only be accepted, if they are explicitly confirmed by the organiser. Preferences for certain workshop space will be taken into consideration as far as possible. Demands to exclude
competitors cannot be accommodated. It may occur that an conference site is booked out before the end of registration already. In such an event, the contract would not come into existence. The organiser has the
right to modify reserved and confirmed workshop space or reject an application without the need to state reasons for such a decision. The organiser shall notify the particiopant of such a modification in time. The participant can only take over his/her allocated table or booth once all sums due, also from other earlier events, have been paid. The organiser can use workshop space that has not been claimed by the participant
or his/her representative at latest one day prior to the trade fair opening date at his/her discretion without the participant being entitled to any reimbursement or claim.
The participants undertake to comply with all building and safety regulations as well as with all legal rules and regulations.
3. Costs of participation and terms of payment
Payment of participation fees charged by the organiser must be effected in due time and in full into the organiser’s account indicated on the invoice. Payment must be made in cash or by transfer order, bills of exchange are not accepted. The right to occupy a workshop space is ensured only when all terms and deadlines of payments mentioned in the contract have been met. In the event of delayed payment, the organiser reserves the right to cancel the contract. In case of delayed payment, a penal interest of 13% shall apply p.a. as of due date plus Euro 8.-- per reminder. Dunning and encashment charges for the collection of sums due to the organiser by the participants through third parties shall basically be payable by the participant.
4. Withdrawal, complaints
Withdrawal from the participant contract (registration) must be effected in writing and by registered mail. The following cancellation fees have to be paid by the participant: - 50% of participation fees upon
notification up to 1 month before the opening date of the conference; - 100% of participation fees upon notification less than 1 month before the opening.
The obligation to pay these cancellation fees remains regardless of the fact whether the organiser can pass the stand on to someone else or not.
The participant engages to demonstrably report any defects to the organiser immediately or at latest upon the conference end and to give the organiser the opportunity to remedy them, otherwise he/she forfeits
all legal claims.
5. Assembly of stand (including setting up and dismantling)
The assembly of exhibited goods must not be started before the appointed time. All wrapping materials must be removed. The participant engages to immediately fulfil all the safety regulations prescribed by the representatives of the Building and Fire Departments and the representatives of other authorities at his/her own cost. Dismantling work may begin only after the event has ended. Dismantling may begin only after the closing date of the fair. The responsibility for assembly and disassembly lies with the participant. If the relevant deadlines are not observed, the organiser can arrange to have the stand cleared and the exhibited goods stored away at the expense of the participant. It is also the participant’s duty to hand back rented sites and objects in their original condition. All expenses, also for cleaning and repairs will be charged to the participant.
7. Co-participants and joint stands
Subrenting, transfer of workshop space and all advertising activities-by means of printed or audio-visual media-for firms other than of the official participant are subject to the express agreement of the organiser. Each co-participant must bear the costs stipulated for co-participants as described in the corresponding forms. Co-participants are defined as all firms exhibiting jointly with an officialparticipant. The main participant is liable to the organiser for any expenses caused by himself or by co-participants. The organiser reserves the right to cancel a contract without notice and to clear an workshop space at the expense of the participant, if the latter takes in co-participants without prior permission. The stand holder has no right to claim compensation for damages.
8. Insurance and liability
Providing insurance coverage for all conference goods and all appliances, equipment, transport risks etc. before, during or after the event against all risks whatsoever is the sole responsibility of the participant. In no way shall the organiser be held responsible for loss or damage of exhibited goods, or workshop equipment introduced or left behind by the participant. Likewise, the organiser shall not be held responsible for incidents of force majeure. The organiser is not required to take out any insurance!. The organiser cannot be held responsible for loss of profits. This disclaimer of liability does not apply to damage caused intentionally or due to gross negligence by the organiser, his/her employees, or representatives. It is incumbent upon the injured party to prove this circumstance. Any claims put forward by the participant shall be made to the organiser immediately and in writing, otherwise they shall be forfeited. No liability shall be accepted for incorrect publicity, entries in the workshop books and/or in any other printed material (e.g. printing errors, non-compliance with form, wrong classification, omission, etc.). Should the event be rescheduled, moved to a different site, entirely cancelled, or the conference theme integrated into another event for any reasons whatsoever, the participant is not entitled to any legal claims.
9. Distribution of Advertising material, retail sale, samples
Printed matter and advertising materials may only be distributed within the rented site. Advertising outside the space is subject to special permission and involves charges. Retail sales profit-making distribution of goods and samples require the approval of the organiser.
10. Safety regulations
The participant must comply with all safety and fire protection rules in the conference area and shall be held liable for their violation. In order to prevent violations of safety and fire protection rules during the conference and during assembly and disassembly work, the participant is obliged to follow the instructions of the conference administration in connection with technical safety regulations and to highlight those articles on the list of exhibits which require particular technical safety measures. The participant must provide for reliable protection of exhibits in operation or exhibits featuring moving mechanisms which may put visitors or staff at risk. The participant must notify the organiser of any intention to use gases, inflammable materials, and other dangerous materials. The participant is only allowed to use these upon written approval by the organiser. Should the participant fail to comply with one of the provisions above, the organiser shall be entitled to remove all products from the workshop stand which do not meet legal requirements or which he may deem dangerous. The participant shall bear all costs for fire-extinguishing material used on his rented area.
11. Transport
Every participant is free to conclude a transport agreement with any hauling agency for transport of goods to the conference grounds. However to ensure the best possible coordination at the conference venue, a single hauling and logistics agency will be appointed by the organiser and entrusted with the sole responsibility for onsite handling and customs clearance of all conference goods entering the Russian Federation. If participants send goods with another hauling agency it is imperative for them to contact the official hauling and logistics agency to provide customs clearance. Organizing and realizing the transport of participant goods to the conference venue is not an integral part of this conference contract. Instead, the participant shall conclude a hauling agreement with a third party (the official or another hauling agency), on his own behalf and on his own account. The hauling agency contracted shall not be the assistant of the organiser, BSB+P, hence, the latter cannot be held liable for any claims whatsoever arising from transport or late delivery. Offsetting any participant claims against the hauling agency with BSB+P claims against the participant is therefore barred without exception.
12. Non-observance of conditions
If the participant does not observe the conditions of participation, the organiser may terminate his contract.
13. End-term and legal venue
With the registration to the participation, the participant accepts these registration clauses legally binding in all parts. Any possible demands by the participant have to be submitted to the organiser in writing on the last conference day. Any later submitted demands are considered as forfeited. All fees arising from participation in the event shall be borne by the participant. The place of settlement in respect of all liabilities arising from participation in or attendance of the fair shall be Wiesbaden. The participant and the organiser agree that the present agreement is ruled solely by German law. The parties agree with Wiesbaden as the place of jurisdiction for all disputes arising from this contract.